Manager Administration

Role purpose
Manage PMU-Solar administrative operations, personnel support, logistics and office facilities at PPIB headquarters and approved GB field offices, under delegated PPIB procedures.

Key responsibilities

• Establish and administer the approved PMU office arrangements, including premises, utilities, communications, inventory, recordkeeping and office services.
• Manage personnel files, attendance/leave records, staff deployment and travel logistics, and support recruitment, performance appraisal and contract administration through authorized HR channels.
• Coordinate procurement requisitions, office equipment, vehicle allocation and maintenance, fleet logs, fuel controls and administrative vendor services under applicable rules.
• Arrange site visits, inspections, meetings and official travel.
• Maintain asset and document-control registers, physical/electronic records, official correspondence and administrative performance reports.
• Coordinate office security, employee safety and business continuity with project management and relevant local authorities.

Minimum eligibility

• Qualification: Minimum 16 years of education in Business Administration, Public Administration, Management Sciences, Human Resource Management or Commerce from an HEC-recognized university.
• Experience: At least 8 years of relevant post-qualification experience in office administration, HR, logistics, facilities or fleet/asset management, preferably including experience supporting field offices or project teams. Must possess ability to manage administrative documentation, HR/attendance records, procurements/requisitions, inventories, travel and field logistics, office systems and formal correspondence.
• Preferred Experience: Public-sector/PSDP project administration, procurement procedures, GB logistics and government/autonomous-body experience are desirable.
• Age: 35 years.