Assistant Manager Administration

Job Description: ------------------ - Keep a close eye on security arrangements of office premises and ensures safety of office and staff. - Proactively work for provision of utility services in office like electricity, gas, water, telephone, fax, internet etc. and ensures continued supply without interruption. - Checks misuse of office facilities by staff. - Repair and Maintenance of furniture, fixtures, office equipment, computers, vehicles/motorbikes/cycles, air conditioners etc. - Prepare logbooks of pool vehicles - Initiate purchase proposals for approval of the Management. - Supervise drivers, office boys, riders, telephone operator, sweeper etc. and ensure efficiency on their part. - Welcomes and looks after guests. - Carries out travel arrangements including lodging and boarding of staff. - Supervises kitchen function and its inventories. - Reconcile petty cash. - Maintain insurance coverages. - Respond to inquiries. - Keep close interface with all the individuals including seniors. - Performs any other work assigned by the Management. Knowledge/Skills/Abilities: ------------------------------ - Possess good communication, negotiation, organizing and coordinating abilities - Must have basic knowledge of procurement and Administration - Good interpersonal and mediation skills will be very useful - Hands on experience of working in MS office Qualification & Experience: ------------------------------ - Four Years Bachelor's degree in Management or Commerce or Business from HEC recognized uiversity. - Diploma/Certificate in procurement Management will be preffered. - At least 3 years of administration experience to work within approved plans to meet time bound goals. - Demonstrated ability to assist in managing, negotiating, and coordinating procurement fro private and public sector vendors. - Prior experience of working in the similar role in large organization will be an added advantage.